Police Notification

Every Police Authority with responsibility for an area through which a course passes must be notified of an event on the appropriate form, which they should receive not less than six weeks prior to that event. A copy of the form must be sent at the same time to the District Secretary of each CTT District which the course enters (Asst. Sec.–Events in the case of London East). Failure to comply with this, which is both an CTT regulation and a statutory requirement under the Road Traffic Act, renders an event ILLEGAL and if run would lead to possible prosecution by the Police and/or disciplinary action by the CTT.

a)            The Police Authorities to be notified for each course are indicated by following key.

C.           Cambridgeshire

E.            Essex

H.           Hertfordshire

S.            Suffolk.

  1. Event Secretaries should put their telephone number on the Police form so that they can be contacted should there be an emergency. Where available you should also include your mobile number in case of emergencies on the day of the event.
  2. Timekeepers must not be one of the named officials on the Police form.
  3. Event Secretaries and officials at the start and finish must be identifiable and readily available for any discussions with the Police.

  Essex, Cambridgeshire and Hertfordshire

a) Open/Association Events. A special simplified notification form, marked ESSEX/ CAMBS/HERTS, is to be used in substitution for standard form. This form to be sent in DUPLICATE to the appropriate Police Authority, ONE copy to the Assistant Secretary–Events.

b)            Club Events. The form upon which application for Club Events was made to the Assistant Secretary–Events will be accepted as a block notification. Clubs therefore do not need to send individual notifications for Club events.

c)            The course is described on the CTT website and ONLY the course reference number need be quoted when corresponding with these Forces, who have up to date descriptions of all courses.

  1. The relevant Police Authorities log all events, give them references and return a copy of the Notification Form to the Event Secretary; which is available to show any police officer on request. A copy is also sent to the local Police Station who have responsibility for the roads used. Notification Forms posted to Cambridgeshire or Hertfordshire Police MUST be sent by Recorded Delivery.
  2. The Police will not accept late notifications, after the statutory 28 days prior to the event.

Essex Police Authority Contact Details

Samantha Wright, Operational Policing Command, South Woodham Ferrers Police Station, Tylers Ride, South Woodham Ferrers, Essex CM3 5XD

Note. They prefer notifications to be sent by email. traffic.management@essex.pnn.police.uk The Notification Form should be sent as an attachment to an email.

Tri-force area Police Authority (Bedfordshire, Cambridgeshire and Hertfordshire) Contact Details

Notifications are to be sent by email. The Notification Form should be sent as an attachment to an email.  There is a seperate email account for each county as listed below.

Bedfordshire events - BedsCycleEventNotifications@bch.police.uk

Cambs events – CambsCycleEventNotifications@bch.police.uk

Hertfordshire – HertsCycleEventNotifications@bch.police.uk

Suffolk

For ALL OPEN or CLUB events the standard Notification Form must be used. Full course details must be given, because we do not have the same arrangements as agreed with Essex/Cambridgeshire/Hertfordshire. The Police Notification MUST be sent by Recorded Delivery, as no written acknowledgement will normally be given.

Suffolk Police Authority Contact Details

The Chief Constable, Suffolk Constabulary, Force Headquarters, Martlesham Heath, Ipswich, Suffolk IP5 7QS.

Note. They prefer notifications to be sent by email. TMOSuffolk@suffolk.pnn.police.uk  The Notification Form should be sent as an attachment to an email.